Terms & Conditions

Agreement to Terms

By accessing or using the services of BYND Media LLC ("we," "our," or "us"), operating as BYND Studio, you agree to be bound by these Terms and Conditions. If you disagree with any part of these terms, you may not use our services.

Booking and Payment

Reservations and Confirmation

All studio bookings are subject to availability and written confirmation via email. A reservation is not confirmed until you receive a confirmation email from BYND Studio. We reserve the right to refuse service to anyone for any reason, including but not limited to safety concerns, violation of policies, or content that violates our terms.

Pricing and Fees

Studio rental is $150 per hour with a 2-hour minimum ($300), $500 for a half day of 4 hours, or $900 for a full day of 8 hours. An operator is included at every tier. All pricing is subject to change with 30 days advance notice to existing clients with confirmed bookings.

• Minimum booking: 2 hours per session
• Additional hours beyond a booked block are charged at $150 per hour
• Overtime charges apply for sessions exceeding booked time (subject to availability)
• Setup and breakdown time is included in your booked hours

Payment Terms

• 50% deposit required at time of booking to secure your reservation
• Remaining balance due 48 hours before scheduled session
• Accepted payment methods: credit cards, debit cards, bank transfers, and business checks (with advance approval)
• All prices are in USD and do not include applicable taxes
• Late payment fees of 1.5% per month apply to overdue balances
• We reserve the right to cancel bookings for non-payment

Security Deposit

A refundable security deposit of $500 may be required for first-time clients or large productions. The deposit will be refunded within 7 business days after your session, provided no damage occurs and all terms are followed.

Cancellation and Rescheduling Policy

Client Cancellations

• Cancellations made 7+ days before scheduled session: Full refund minus 10% processing fee
• Cancellations made 72 hours to 7 days before scheduled session: 50% refund
• Cancellations made 48-72 hours before scheduled session: 25% refund
• Cancellations made less than 48 hours before scheduled session: No refund
• No-shows without prior notice: No refund and forfeiture of deposit

Rescheduling

Clients may reschedule once without penalty if done at least 7 days before the session. Additional rescheduling requests will be treated as cancellations and subject to the cancellation policy above.

Studio Cancellations

We reserve the right to cancel bookings due to:

• Equipment failure or facility issues requiring immediate attention
• Emergency situations or force majeure events
• Safety concerns or policy violations

In the event we cancel your booking, you will receive a full refund or the option to reschedule at no additional charge. BYND Studio is not liable for any consequential damages resulting from studio cancellations.

Late Arrivals

If you arrive more than 15 minutes late, we reserve the right to reduce your session time accordingly. Your session will still end at the originally scheduled time. No refunds will be provided for time lost due to late arrival. If you arrive more than 30 minutes late without notification, your session may be cancelled with no refund.

Studio Usage and Conduct

Client Responsibilities

• Arrive on time and prepared for your scheduled session
• Treat all equipment, facilities, and staff with respect
• Report any damage, malfunctions, or safety issues immediately
• Follow all safety guidelines, instructions, and posted rules
• Keep the studio clean and organized throughout your session
• Limit your group to the number of people specified in your booking
• Do not move, adjust, or tamper with equipment without staff approval
• Ensure all guests in your party comply with studio policies
• Complete all required release forms and agreements before recording

Guest Policy

The primary booking client is responsible for all guests and participants in their session. Maximum occupancy is 6 people per studio session. Children under 18 must be accompanied by a parent or legal guardian at all times.

Prohibited Activities

• Smoking, vaping, or use of tobacco products inside the facility
• Consumption of alcohol without prior written approval
• Use of illegal drugs or controlled substances
• Recording content that violates local, state, or federal laws
• Creating defamatory, harassing, or hate speech content
• Recording content that infringes on third-party intellectual property rights
• Activities that pose safety risks to persons or property
• Exceeding maximum occupancy limits
• Unauthorized recording or photographing of the facility or other clients

Violations and Termination

We reserve the right to immediately terminate any session without refund if clients violate these terms, engage in prohibited activities, or create an unsafe environment. Repeat violations may result in permanent ban from the facility.

Equipment Use and Damage Liability

Equipment Training and Use

All clients will receive a brief orientation on equipment operation at the start of their session. You must follow all instructions and ask questions if uncertain. Clients are prohibited from using equipment they have not been trained on or authorized to use.

Damage Responsibility

Clients are financially responsible for any damage to equipment, facilities, or property caused by:

• Misuse, abuse, or negligent handling of equipment
• Failure to follow instructions or safety guidelines
• Unauthorized modifications or adjustments
• Intentional damage or vandalism
• Actions of guests or participants in your session

Repair or replacement costs will be charged to the client at current market rates. We will provide itemized invoices for all damage charges. Normal wear and tear is expected and acceptable.

Equipment Inspection

Equipment condition is documented at the beginning and end of each session. Clients should report any pre-existing damage or issues immediately upon arrival to avoid being held responsible.

Intellectual Property and Content Rights

Your Content Ownership

You retain complete ownership and all intellectual property rights to content you create in our studio, including recordings, videos, podcasts, or other materials. BYND Studio makes no claim to ownership of your content.

Client Responsibilities for Content

You represent and warrant that:

• You own or have obtained all necessary rights, licenses, and permissions for content created in our studio
• Your content does not infringe on any third-party intellectual property rights
• You have obtained proper releases from all individuals appearing in your recordings
• You are responsible for obtaining music licensing rights for any copyrighted music used
• Your content complies with all applicable laws and regulations

Studio Promotional Use

We may request permission to use photos, behind-the-scenes footage, or brief clips from your session for promotional purposes on our website, social media, or marketing materials. Such use:

• Requires your explicit written consent via a separate release form
• Will include proper credit and attribution to you
• Can be revoked at any time with written notice (future use only)
• Does not include full recordings or finished content without separate agreement

File Storage and Delivery

Recording files are made available via secure cloud storage within 24 hours of your session. Files are retained for 90 days, after which they are permanently deleted. It is your responsibility to download and backup your files. We are not responsible for lost files after the 90-day retention period.

Limitation of Liability and Disclaimers

Service Disclaimers

BYND Studio provides studio space and equipment "as is." While we maintain our equipment to professional standards, we make no warranties regarding:

• Uninterrupted or error-free operation of equipment
• Quality or commercial success of content you produce
• Technical results dependent on your skill, preparation, or execution
• Compatibility of our equipment with your devices or software
• Internet connectivity speed or reliability

Exclusion of Liability

To the maximum extent permitted by law, BYND Studio is not liable for:

• Technical issues, equipment malfunctions, or failures beyond our reasonable control
• Quality, marketability, or success of content produced at our facility
• Personal injuries resulting from client negligence or failure to follow safety instructions
• Loss, theft, or damage to personal property brought to our facility
• Business losses, lost profits, missed opportunities, or consequential damages
• Data loss or corruption of recording files (clients must maintain their own backups)
• Copyright infringement claims arising from your content
• Actions or behavior of other clients or third parties

Liability Cap

Our total liability for any claim arising from your use of our services shall not exceed the amount you paid for the specific session giving rise to the claim.

Assumption of Risk

Use of recording equipment and studio facilities involves inherent risks. By using our services, you acknowledge and accept these risks and agree to use equipment safely and according to instructions.

Indemnification

Clients agree to indemnify, defend, and hold harmless BYND Studio, its owners, employees, and agents from any claims, damages, losses, liabilities, and expenses (including attorney fees) arising from:

• Your use of our facilities or equipment
• Your content or any intellectual property infringement claims
• Your violation of these terms or any applicable laws
• Actions or conduct of your guests or participants

Insurance Requirements

For commercial productions or events with more than 4 participants, clients may be required to provide:

• General liability insurance with minimum coverage of $1,000,000 per occurrence
• BYND Studio named as additional insured on the policy
• Certificate of insurance provided at least 48 hours before the session

BYND Studio maintains its own liability insurance, but clients are encouraged to carry their own coverage for their equipment, property, and activities.

Privacy and Confidentiality

We respect your privacy and the confidentiality of your projects. Our commitment includes:

• Staff will not disclose information about your sessions or content without consent
• Recording files are stored securely and accessed only by you
• We do not listen to, view, or share your recordings without permission
• Non-Disclosure Agreements (NDAs) available upon request for sensitive projects

Please refer to our Privacy Policy for detailed information about data collection and handling.

Dispute Resolution and Arbitration

Informal Resolution

If you have a dispute with BYND Studio, you agree to first contact us to attempt to resolve the issue informally. We commit to working in good faith to resolve disputes amicably.

Binding Arbitration

If informal resolution fails, any dispute shall be resolved through binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association. Arbitration shall take place in Maricopa County, Arizona.

Class Action Waiver

You agree to bring claims only in your individual capacity and not as part of any class or representative action. Class arbitrations and class actions are not permitted.

Force Majeure

Neither party shall be liable for failure to perform obligations due to circumstances beyond reasonable control, including but not limited to:

• Natural disasters (earthquakes, floods, fires, severe weather)
• Power outages or utility failures
• Internet or telecommunications failures
• Government actions, regulations, or orders
• Pandemics, epidemics, or public health emergencies
• Acts of terrorism or war
• Labor disputes or strikes

In such events, we will make reasonable efforts to notify affected clients and reschedule sessions.

Modifications to Terms

We reserve the right to modify these terms at any time. Material changes will be communicated via:

• Email notification to active clients
• Notice posted on our website
• In-person notification for clients with upcoming bookings

Changes will be effective 30 days after notification for existing bookings. Your continued use of our services after the effective date constitutes acceptance of modified terms. If you do not agree to changes, you may cancel your booking according to our cancellation policy.

Governing Law and Jurisdiction

These Terms and Conditions are governed by and construed in accordance with the laws of the State of Arizona, United States, without regard to conflict of law principles.

Subject to the arbitration provisions above, any legal action or proceeding shall be brought exclusively in the courts of Maricopa County, Arizona, and you consent to personal jurisdiction in such courts.

Entire Agreement and Severability

These Terms and Conditions, together with our Privacy Policy and any booking confirmations, constitute the entire agreement between you and BYND Studio regarding use of our services and supersede all prior agreements and understandings.

If any provision is found to be unenforceable or invalid by a court of competent jurisdiction, that provision will be limited or eliminated to the minimum extent necessary so that these terms will otherwise remain in full force and effect and enforceable.

Waiver

No waiver of any term or condition shall be deemed a further or continuing waiver of such term or any other term. Our failure to assert any right or provision under these terms shall not constitute a waiver of such right or provision.